Three free organization tools: Trello, Evernote, Pinterest

It takes time to get time. Organize busy schedules using these free online tools. Photo: Josh DiMauro

HARRISBURG, Pa., May 22, 2013 – Spring cleaning calls for a time to organize both the house and a person’s schedule. It can be difficult for an individual to break the mold of their usual organized chaos. But switching to a better method of organization will save time, help in productivity and relieve stress.

Think of the brain as a large bucket constantly overflowing with things that need to be done causing a person stress, not to mention forgetting important deadlines. Even if they writes it down on a sticky note, the brain won’t let it go unless it is absolutely positive the person will remember it later when the time comes to act.

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Using the following online tools will give the brain a secure outlet to record its to-do lists, thoughts, ideas and things that must remembered. When a person begins getting organized their brain can once again function properly to focus on what’s important at that moment.


In order to get things done one needs a to-do list. Depending on personal preferences, there are dozens of apps and tools to create to-do lists. For a free tool, Trello is one of the easiest to use and works great for a single person or a small team. Larger businesses might want to consider going with a paid tool such as Basecamp.

Trello organizes a person’s to-do lists in what they call cards. The front shows a quick overview of the task and the back gives the details like comments, attachments and checklists. The cards also show a progress meter for that specific task to see how close it is to being completed. Trello allows its user to add attachments to the checklist and add members who are assigned to complete the task.

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Use Trello at work to remember what has to be done that day and what actions need to be taken for each task. For example, plumbers can create a list for each task they have to be completed that day and organized by appointment time. If they have to fix a drain and their customer asked to take their shoes off before coming in, the plumber can add “take shoes off before entering” first to the checklist as a reminder when he arrives.


This free online tool is the master of all organized note taking. The user can record notes with text, images, audio and uploaded documents. It’s easy to find notes that were taken by using the search tool or browsing through the notebooks, tags, or the full list of notes. Evernote can be accessed both on a smartphone and computer.

It might be difficult at first to transition to Evernote if the user has been using physical sticky notes. But when a person jumps in with both feet, they will find the rewarding affects of being organized with this app.

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Use Evernote’s web clipper extension to save product pages and articles in certain notebooks. If the user goes back to Google to search the topic later, Evernote will pop up on the right side of their search results to show which links they have already saved.

Use Evernote for work. Record business cards by tags such as the type of business the person works in or their name. Archive notes from meetings or audio interviews to remember. Save purchase receipts or confirmation codes with tags that the user can search later when the time comes.


It’s more than a social media platform. Pinterest will allows the user to organize their dreams, products, recipes and ideas in a visual format. In addition, it will allow family and friends to take part in adding to the user’s boards giving them ideas for the future.

To begin, install the pin it button to the bookmarks bar and create these five basic boards and any others:

- Recipes

- Products I Love

- Travel

- Educational Articles

- Family Fun

If the user doesn’t cook, they can pin to the Recipes board their favorite restaurant menus, if they have it online, making online restaurant ordering a synch.

Friends can go on the user’s Products I Love board to figure out what they should get the person for Christmas. Don’t know what to do for the evening? Let the kids pick something from the Family Fun board. This bookmarking tool is a must-have to get ideas organized and easily share them with others.

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Katie Elizabeth

Katie Elizabeth is a freelance blogger, content coordinator and communications grad student. She’s always on the lookout for the latest and greatest social media and tech tactics and thinking about the creative ways in which professionals can actually USE them. 

She’s worked in several different industries, including real estate, sustainability and career development. When she’s not writing or studying, she’s probably on her way to a concert or exploring flea markets and antique stores.


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