How to send large files via email

Sending large files over email can be a pain. Discover the top three free programs to transfer attachments. Photo: JASElabs

HARRISBURG, Pa., August 2, 2013 – Sending large files over email can be a pain. Emails only have the capacity to send around 10 MB of information at a time. If the file is too large, the email will bounce back to the sender. Users have to either break apart attachments into bite-size pieces or find an alternative way to send the information.

How to create a zip file


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Before choosing a third party program to send the attachment, try shrinking the filesize of the attachments.

The most common approach for making an attachment smaller is to make it into a zip file. This technique works for both a single document and folders containing several documents. PC users: Right click on the document or folder that needs minimized. Point to Send To and click Compressed (zipped) folder.

Mac users: CTRL-click on the document or folder that needs to be compressed. Choose “Compress ‘XYZ’” where “XYZ” refers to either the document or folder. As above, this will create a copy of the original but with a zipper icon on front showing it has condensed as much as possible.

Free file transfer services


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If the document is still too large, a third party site will be needed to transfer the information. If the information is confidential, like a contract or medical records sent from a RIGHT custody lawyer, consider paying for a secure file transfer service. Otherwise, here are three ways to easily send a large attachment to someone’s email box.

Dropbox

Dropbox is a free program that allows users to store and send information online. After uploading a file to Dropbox, click the chain icon to the right of the document or folder to send to a particular email. The receiver will be able to view and download the document without having to create an account on Dropbox.

SendThisFile


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This program allows users to send files for free with no limit on size. SendThisFile is a fairly secure way to send attachments, though it doesn’t scan for viruses. Their paid plans offer further benefits, such as encryption, faster transfer speeds, and receipts. If using the free plan, receivers have only three days to download the file before it is deleted.

Hightail

Users can send attachments up to 50 MB for free with Hightail, previously known as YouSendIt. Free accounts can only download a limit of 1 GB per month. The sent documents are deleted after seven days. Hightail can also be accessed through mobile and desktop apps. While the free version only offers data encryption, the paid plans provide additional benefits such as secure delivery and unlimited storage.


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Katie Elizabeth

Katie Elizabeth is a freelance blogger, content coordinator and communications grad student. She’s always on the lookout for the latest and greatest social media and tech tactics and thinking about the creative ways in which professionals can actually USE them. 

She’s worked in several different industries, including real estate, sustainability and career development. When she’s not writing or studying, she’s probably on her way to a concert or exploring flea markets and antique stores.

 

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